Conditions of Joining and Renewing
1. Valid proof of identity and permanent residence must
be provided at the time of joining as a Member. Two forms of identity
must be provided, one of these must also contain a signature and/or
photograph. This may be in the form of a passport, driving licence,
recent bank statements, savings book or recent bills. All proof will
be photocopied and kept on record with the Members details. It will
not be possible to join a new member without proof of identity and
2. Concessionary Members must provide proof of concessionary status.
This may be in the form of a letter from the benefits office (signing
books are not valid proof), a birth certificate (under sixteen only),
a current student card (NUS card or other proof of full time status,
please note part time students are not considered concessionary),
an OAP book or pension book. All proof will be photocopied and kept
on record with the Members details. It will not be possible to join
a new concessionary member without proof of concession.
3. Zoom In reserves the right to withdraw membership, at any time,
if the company feels that the client is acting out of sympathy with
its primary objectives.
4. Renewal of Membership will require a renewal of proof of identity,
address and concessionary status if applicable.
Zoom In terms and conditions for
5. If a member books a session in the darkroom but cancels
with less than 24 hours notice, or on Friday for all weekend bookings,
this may mean we cannot offer the session to another member. For this
reason if a member cancels three times in a row they will not be allowed
in to the darkroom again until they pay for two of their cancelled
6. If Zoom In cancels a session with less than 24 hours notice to
an individual member three times in a row Zoom In will provide the
member with two free sessions in the darkroom.
Zoom In terms and conditions for Studio Room bookings
7. Studio Room use is only secured upon receipt of a
completed booking form and deposit for 50 per cent of the room use
charge. The deposit is non-returnable in the event of cancellation
by the user.
8. If Zoom In has to cancel a booking, a full refund will be made.
9. Any changes to a booking must be confirmed in writing.
10. In the event of a cancellation, the following charges will apply:
Less than two working days before an event - 100
per cent of the total charges
Less than one week before an event - 100 per cent
of the room use charge
More than one week before an event - 50 per cent
of the room use charge
11. Payment for the remainder of the room fee, and
any fees due in respect of catering or equipment use, will be due
within 30 days of receipt of the invoice raised for these items. In
the event of late payment, the charity or individual rates will not
apply, and the full rate will be charged. Zoom In reserves the right
to cancel a booking without prior notice if a Member is in arrears
from a previous booking.
12. Rooms will be set up according to the instructions received on
the booking form. Zoom In cannot be held responsible for any last
minute changes of layout or equipment required.
Zoom In terms and conditions for Equipment bookings
13. Access to equipment is available for use on our
premises. All equipment is subject to our conditions of access; a
copy of the complete conditions of access can be obtained on request.
A brief account of the conditions of access is as follows:
A minimum of £100 (depending on the type
and quantity of the equipment) Cash must be left as a deposit.
An equipment form must be signed and counter signed
by a member of Zoom In staff.
Valid proof of identity must be presented at the
time of use (driving licence, passport, recent bank statement,
savings book or utilities bills).
Equipment may not be removed from the premises
of Zoom In unless this forms part of a course or workshop the
member is a student on.
All equipment must be returned in the condition
in which it was issued.
14. Zoom In reserves the right to alter or amend prices
or other details. Members will be invoiced for the rates applicable
at the time their booking is confirmed.
15. The Member is responsible for their own equipment brought onto
the premises, and for any damage caused to Zoom In’s property
of fixtures by any person or equipment brought onto the premises by
16. Zoom In will not accept liability for loss or damage to any property
belonging to the member, or any property brought or left on Zoom In’s
premises by the member or by its delegates. The member shall be liable
for and indemnify Zoom In against any claims against it of whatever
nature including, but not restricted to, claims in respect of death,
injury, loss or damage where any such claim arises by the actions,
omissions or neglects of the member or its delegates.
17. No wines, spirits or foods may be brought onto the premises.
18. The Leisure Centre is a non-smoking building, and smoking regulations
must be observed by the Member at all times.
19. The Member and its delegates are expected to behave in a responsible
manner and with due regard to the regulations of Zoom In (including
those relating to statutory fire and safety requirements) and any
reasonable instructions of Zoom In and its employees. No conduct may
be carried out that may invalidate Zoom In’s insurance policies.
20. All members are expected to comply with the company’s health
and safety regulations and abide by the code of practice adopted as
part of that policy. A copy of the health and safety code of practice
can be obtained on request.
21. Zoom In is an equal opportunities company. All clients are expected
to comply with the company’s equal opportunities policy and
abide by the code of conduct adopted as part of that policy. A copy
of the equal opportunities code of practice can be obtained on request.
22. Zoom In does not allow the use of its facilities for the purposes
of producing provocative material. The term provocative material is
used to refer to any material that could be described or considered
pornographic or as an incitement to violence, including racial hatred.
23. Zoom In needs to keep certain personal data about its users, to
fulfil its objectives and to meet its legal obligations to funding
bodies and Government. All personal data is stored in compliance to
our data protection Policy.
24. Any breach of these terms and conditions may result in the termination